How to Follow Up on Your Job Application by Email

Just as there are guidelines for finding job openings, optimizing your resume and cover letter, and acing an interview, there are recommended strategies for following up on a job application that can increase your chances of success. Here are a few thoughts on this crucial step in the process.

First, be patient

Remember your contact is also a human—most likely one who has hundreds of people clamoring for their attention. Some experts recommend waiting 10 days to two weeks to give your application a chance to work its way through the system. An eager attitude is great, but not when you jump the gun and end up just irritating the person who’s got your future in their hands.

Jog their memory

If you’re lucky enough to have an email address for the hiring manager or recruiter, address them by name and remind them of details from your application, including the date you submitted it and anything relevant about your specific qualifications for the position.

Track them down

If you don’t have contact info, try searching LinkedIn for the company you applied to and see if you can find a profile for the hiring manager or recruiter. Send a connection request with a brief, personalized message about your application. If they accept your request, you can use LinkedIn's messaging feature to follow up.

Grab their attention

Compose a clear and purposeful subject line for your email so the recipient knows exactly what they’re clicking into. Examples include "Following up on my application for [job title]," "Regarding my recent application for [job title],” or “Checking on my [job title] application.”

Make yourself memorable

Craft your email to be concise, relevant, and personalized. Clearly state your intentions at the outset, mention details from the job posting, show how your skills align with their needs—especially any recent accomplishments that could help you stick in their mind—and perhaps close by briefly mentioning what you love about the company to show you’re genuinely interested and have done your research.

Keep it professional

Use plain, respectful language that avoids slang, jargon, or overly casual wording. Be positive and express gratitude. And don’t forget to proofread your message for grammar, spelling, and punctuation errors. Every detail counts!

Think about timing

Avoid emailing a recruiter or hiring manager during weekends, holidays, early mornings, or late evenings so your message doesn’t end up getting buried. You can maximize your chances of catching their eye by hitting send in the early afternoon, after they’ve plowed through their morning emails and handled urgent staffing matters but before they get overwhelmed again preparing for the next day. The day of the week also makes a difference: Tuesdays, Wednesdays, and Thursdays are your best shots.

Don’t overdo it

If you still haven’t heard back after a follow-up, you could try one more time, but more than two follow ups may come off as pushy. No one likes being ghosted, but if you don't get a response, don't take it personally. It's better to refocus your energy on finding another opportunity than to pause your job search until you hear back.

When done the right way, following up on your job application can demonstrate your dedication and professionalism. In this competitive job market, you want to make a positive impression at every step.